Simple Steps On How To Organise A Stationery Cupboard

Have you got overflowing stationery in the office space or home office? You’ll probably have all the essential supplies you need scattering throughout the desk space, drawers and closets. However, they should all be stored in one place where you can have easy access.

assorted pens and coloured pieces of paper

The best place to keep all of your stationery supplies is a storage unit, like a bookcase with cupboards, where you can store them and have access every time you need something. Organising your stationery is essential whether you work from home or in the office. That’s why we have prepared a simple tutorial on how to organise a stationery cupboard in a DIY style.

What office supplies should a stationery cupboard have?

Before taking you a walk through the storage solutions and the decluttering ways of your desk drawers and workspace, we better look at all the writing and craft supplies a stationery cupboard should have. All of the below items are important for your home office stationery or workspace

Let’s see what an office storage unit should have:

  • Paper
  • Notepads
  • Diaries and planners
  • Pens and pencils
  • Sharpeners and rubbers
  • Highlighters
  • Post-its
  • Stapler and staples
  • Files and folders
  • Scotch tape and washi tape
  • Correction tape
  • Blu-tack/green tack
  • Ruled paper/ binder books
  • Folder dividers
  • Sticky labels
  • Rubber bands
  • Paper clips
  • Scissors
  • Box cutter or utility knife
  • Calculator
  • Batteries
  • Whiteboard markers and eraser

How to organise a stationery cupboard

Having an office requires a lot of equipment. You need a desk (or a standing desk if it’s more convenient for you), an office chair, maybe a footrest, a laptop stand, which by the way, you can create on your own, desk organisers, filing cabinets, paper shredders, perhaps label makers and a lot of craft supplies.

a spiral notebook, pencils, paper clips, scissors and rubbers flatlay on a light coloured background

But those that can clutter your workspace are all the craft and writing supplies you need to work. You can get a desk organiser to keep on your desk for those you use daily. But you can organise a bookcase or a cupboard, where you can keep all the extra office supplies. Below are some organisation ideas to keep your stationery cabinet neat and tidy. 

Lay the stationery

Before you start organising, you should lay all the stationery supplies on the desk in front of you to know what you have. It’s an important step you shouldn’t skip. This way you’ll be able to decide what to keep, what to throw away, and decide if you need to buy something extra.

Group them

Once you have a better look at your items, it’s time to sort them out and group them; glues, pens, pencils, markers, clips, scissors, sticky tape (including masking tape, packing tape), rubber bands etc.

Store your supplies

Storing all of the items lying on your desk will probably seem confusing. However, if you have sorted them out and got the right storage aids, things will be a piece of cake. Here are all the possible storage aids to use and create the best and most well-organised cabinet.


Storage Boxes, card or clear plastic ones are ideal for organising all the paper clutter and storing papers and envelopes. Keeping them in boxes will be able to track anything you need without wasting time searching for them. As a plus, you can customise packages as you like using glue crepe paper to make it more personal. Or, you can insert dividers to create extra storage space and small gift boxes for storing rubber bands and paper clips. 

Magazine holders

If you have old magazine holders, don’t throw them away. You can repurpose them and turn them into a place to store papers: place leftover paper, letter paper, and booklets in the holder for easy access. Again, you can decorate them and make them more attractive and joyful by adding colour to the outside of the container.

Glass jars

Glass jars and jam containers are perfect for storing pens, pencils, highlighters and so on. Your office supplies wouldn’t be complete without these, but you shouldn’t let them pile up in your desk drawer or your cupboards. Put them in the jars for easy accessibility. Or you can get a storage caddy where you can keep sharpeners, rubbers, scissors, pens and pencils, markers and so on. 

Label them

When everything is in place, you better label them to make the position permanent, and everyone knows what goes where. Use sticky labels or cheerful ones, write what each box contains and stick the label on it. 

Home office organisation

If you work from home, you should create the perfect spot. You need to build a workspace with no distractions to focus on your work. But you still need to have some office supplies. They might be less than in the office, but some pens and notebooks are still required. How do you manage your items? Here are a few home organisation ideas.

Home office decorated with plants

Get functional furniture

If you don’t have a bookshelf near your desk, you can get furniture that provides you with adequate storage space to keep all of your necessary items. That might be a secretary desk, a writing desk, a floating desk,  a rolltop desk, an armour desk and so forth. Try to get a desk with built-in storage space if you don’t have enough space to place a cabinet in the room.

Get a movable furniture

If you are limited in space, try to use movable furniture to keep all your office essentials. Like a trolley on castors which you can hide under your desk when you finish work. Use small boxes, plastic cartons, and jars to fit inside the tier and hold your items.

Use decorative storage containers

If you already have shelves above your desk, place some storage boxes to keep your shelves and desk messy-free. Choose a colour that blends with the rest of your decor and has your items well organised and your living room super-tidy.

Use see-through caddies

If the only free space you have is on the desk, don’t worry. You can still declutter your supplies by storing them in see-through caddies that can stack on top of each other. As a plus, thanks to their transparent surfaces, you can see everything inside at one glance.

Benefits of an organised office

The benefits of an organised office are many both for the employees and the business. Employees are more productive, make a better impression on employers and receive more promotions. Having office organisation skills and ideas means you are more time-efficient, as you will not lose your valuable working time searching for lost important documents, files or even your pen.

Another benefit of a well-organised office and probably the most important is that it helps decrease stress levels and improve your workflow during the day. You won’t have to worry about where you place documents, files, pencils and notebooks. Finally, a tidy office gives customers and future employees a good impression.

well organised bookshelves with office supplies

There are many ways to organise your office stationery cabinets, and it’s something you should do to be better at your work. Boxes and jars are the first things you should use. Then, depending on your needs, you can customise the storage aids. Try the above tips and be inspired to create a beautiful office of your own. There’s no right or wrong way when it comes to office organisation. Just whatever works best for you and your colleagues.

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